Windows User Account Guide: How to Create, Delete and Manage them

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If there is only one PC available and the users are multiple and they all do not want to interrupt each other’s work or the main administrator of the computer does not want others to reach the core level of the computer setup then he or she can create another account in the same PC.

If you are one of those who want to create a separate account for your family member with limited access, or for your brother so he can play games, or for your kid to do the homework without getting disturbed by games or any other thing, then you are at the right place. In this ultimate guide, I will tell you everything about user accounts, how to create them, delete them and manage them.

Understanding user accounts

A user account allows you to sign in to your computer. By default, your computer already has an account, which you are required to create when you set up your PC. If you are planning to share your computer with others, you can create a separate user account for each person.

Why use separate User Accounts?

You must have this question why bother using a separate account if you all can work in the same account? If you are sharing your computer with multiple people for example, with your family or at the office-user account allows everyone to save their own files, preferences, and settings without affecting other computer users.

Types of User Accounts in Windows

Basically, there are two account types available, but now a third one is also available within the second type to offer more restricted use.

  1. Administrative account: Administrator accounts are special accounts that are used for making changes to system settings or managing other people’s accounts. They have full access to every setting on the computer. Every computer will have at least one Administrator account, and if you are the owner you should already have a password to this account.
  2. Standard: Standard accounts are the basic accounts you use for normal everyday tasks as a Standard user, you can do just about anything you would need to do, such as running software or personalizing your desktop.
  3. Standard with Family Safety: These are the only accounts that can have parental controls. You can create a Standard account for each child, then go to the Family Safety settings in your Control Panel to set website restrictions, time limits, and more.

Generally, it’s safer to be signed in to a Standard account than an Administrator account. If you are logged in as an Administrator, it may actually make it easier for an unauthorized user to make changes to your computer. Therefore, you may want to create a Standard account for others.

Without further due, let’s learn how to create an account, how to delete an account, and about various other features available in the account section.

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How to create a User Account in Windows?

Creating an account is rather simple than it looks. Follow the following steps to create a Microsoft account:

  1. Press Windows + I keys on the keyboard to Open Settings.
    Alternatively, search for Settings on the search bar and click open.

    settings window
  2. Click on Accounts in the left pane and then on Family & Other Accounts.

    001 accounts form settings family and other user
  3. Click on Add Accounts button under the Other users section.

    002 click on add account
  4. If you are connected to the internet then, it will ask for sign-in with a Microsoft Account. If you are not connected to the internet, then it will just ask for a new username and a password (optional) to create a new user account on your Windows PC.

    005 put a username and password
    If you are connected to a PC and do not want to link the Microsoft Account, then click on “I don’t have this person’s sign-in information”.

    003 use microsoft account if aplicable
    On the next page click on “Add a user without a Microsoft Account”, and click on Next.

    004 add a user without a microsoft account
  5. Now put in the new username and Password and then on Next.

    005 put a username and password
  6. A new account is created now. ( We created an account with the name “Learn to use” without a password.

    006 new account created

So this is how you create a new user account on Windows. Pretty simple, isn’t it?

How to change the Account type to Standard User or Administrator

For changing the account type you must be signed in as an administrator, and if you are not signed in as an administrator then also you can change the account type of any account by just putting in the Administrator’s account password.

Follow the step to change the account type:

  1. Open Settings by pressing Windows + I on the keyboard.
  2. Click on Account on the left pane and then on Family & Other users and then on the account for which you want to change the type of account from the list of accounts that appears in the Other users or in the family user.

    001 accounts form settings family and other user
  3. After clicking on the chosen account click on the Change account type situated at the right side of the Account Options.

    006 new account created 1
  4. After clicking on the Change account type, the Change account type dialog box appears. Select the type of authentication you want to give to this account from the drop-down menu and click on OK.

    007 change account type

After clicking enter the said account will open. You can repeat this process as many times as you to switch between accounts.

How to link a Microsoft account to a local account?

It is always better to connect your local account with a Microsoft account. Linking your Local account with a Microsoft account is always advantageous as your files will automatically get synced to any PC you sign in and also you will get the option for your files to backup online, which is otherwise not available if you are using a Local account.

If the administrator of the PC deletes the local account then all of the saved work and data will be gone which ones deleted can not be retrieved back

Follow the steps to link your Local account with a Microsoft Account:

  1. Open Settings.
  2. Click on Accounts from the options on the left pane and then on your info on the right pane.

    027 your info
  3. Click on Sign in with a Microsoft account instead in the Account Settings section.

    011 browse a photo to change the profile pci
  4. Microsoft Account pop-up appears. Enter your existing username and password or you can create a new account.

    013 login in with your account
  5. After signing in to your Microsoft Account, you will need to sign in to your PC using your Microsoft Account password.
    You can change this. Instead of signing again and again with a complex password. Set up a simple password or pin. This has been discussed in one of the sections below.

How to change the User Account Profile Picture in Windows?

Windows 10 and Windows 11 offer multiple ways to change the profile pic or sign-in pic of your account.

1. Using Microsoft Account

If you are signed in to your Microsoft account then windows will automatically use your Microsoft Account picture as a profile pic for your Windows PC’s account.

If you want to change it then you can change your Microsoft Account Picture online and your PC will automatically start using it. You can change your Microsoft Account Picture online by signing in to your Microsoft Account from here.

2. Using settings

It does not matter whether you are signed to your Microsoft Account or using a local account. Both accounts have the same process of changing the Profile Pic. Follow the below steps to change the account picture:

  1. Open Settings.
  2. Click on Accounts on the left pane and then on Your Info.

    027 your info
  3. See Adjust your Photo. You will find two ways here.

    009 signing in to microsoft account
  4. First through the camera by taking your own photo. Clicking on Open Camera, take a photo, and then click on Done.

    009 signing in to microsoft account 1
  5. Second, you can browse your PC for the existing picture and set it as an Account picture. Click on Browse files. Select the picture from your fixed location and then click on Choose picture.

    010 open a camera to change profile pic

In these ways, you can change the Account Picture of your Account on the given PC.

How to Set up or Change the Password of your User Account?

Now when you sign in to your PC using your Microsft account or link your Local Account to a Microsoft Account then you will need to sign in to your PC using the password of your Microsoft Account which you have set while creating the Microsoft Account.

It is not a good idea to use that password for signing into your User Account on the PC as it is always created a little bit complex with a mix of letters, numbers, and symbols which is a bit time-consuming if you frequently need to sign in to your account in the given PC. Also from a security perspective, it is not safe.

Instead, you can set up a password separate from the Microsft Account password which will be used to sign in to the User Account which is linked with the same Microsoft Account.

First I will tell you how to set up a password and then I will tell you about changing the password.

How to Setup the Password

To set up a password or a PIN follow the following steps:

  1. Press Windows + I to open the settings.
  2. Click on Accounts and then on the Sign-in options.

    014 click on sign in option to change password
  3. From the Sign options that followed click on Password to set up a Password that can have a combination of both numbers or alphabets in the ways to sign in section. You can also use 4 digit PIN but for that, you will have to first set up the Password and then the PIN.
  4. Then click on Add.

    016 password and then add a password
  5. Create password dialog box appears, fill new password, and confirm the new password. You can also put up a hint for the password if you want and then click on next.

    020 create new password
  6. Click on Finish.

    021 click on finish after putting the password

    You are all finished. Now your account is password protected.
  7. If you want to set up a PIN with four digits, then click on PIN and then on Setup.

    022 setup a PIN after setting up the password
  8. As soon as you click on setup a Windows security dialog box appears. Here enter your User account password and then click on OK.

    023 asking for password to setup a pin
  9. Now enter New PIN and Confirm New PIN and click on OK.

    024 enter pin or new pin to setup pin

    Your new pin is now set up.

How to Change the Password or PIN

If you want to change your Password or PIN then follow the following steps:

  1. Press Windows + I to open Windows settings.
  2. Click on Accounts and then on Sign-in options.

    014 click on sign in option to change password
  3. Click on PIN and you will see Change the PIN if you want to change the PIN only, click on it.

    Click on Password and you will see Change the Password. If you want to change the Password then click on it.

    015 click on password and then on change
  4. After clicking on Change the Password you will have to enter the Current Password and then the New Password and Confirm the Password.

    028 change the password
  5. Press Next your Password will be changed.
  6. Do the same after clicking on Change the PIN if you want to change the PIN.

By doing the above steps you can change your password.

How to Set up a Family Account in Windows?

If you want to keep your child safe from malicious websites and apps then you can set up a family account for this purpose. Setting up a family account allows parents to connect to their kids’ Microsoft accounts in the same family.

For setting up a family account your family member must have a Microsoft account. You cannot use Gmail or any other email service for this purpose.

To set up a family account does the following:

  1. Press Windows + I to open Windows settings.
  2. On the left pane click on Accounts and then on Family & other users.

    001 accounts form settings family and other user
  3. Click on the Add Account button from the Your family section.

    025 add a family account
  4. Enter the email address of your family member and click on Next.

    026 add microsoft account of your child
  5. Choose a role (Organizer or Member) for your family member.
  6. Click on Invite. Your child needs to accept the invitation to join the family account.
  7. When he or she accepts your invitation, the adults in the family can give them access to many things and the account will be added.

    030 child acceps the invitation

When the family account is added you can do the following with that:

  • Give the money so they can shop in Windows and Xbox stores without a credit card.
  • See activity reports about what they do on their devices, including buying apps and searching the web.
  • See their online activity like which websites they visit and what they do online.
  • Set age limits for rated content like apps, games, videos, movies, and TV.
  • Set time limits for how long they can use devices.
  • The best part is that you can track them on a map when they are out with their Windows mobile phones.

How to Remove a User Account in Windows?

For removing an account you need to sign in with an Administrator account first. After that follow the steps shown below:

  1. Press Windows + I keys on the keyboard to open settings.
  2. Click on Accounts in the left pane and then on family & other accounts.

    001 accounts form settings family and other user
  3. From the list of accounts click on the account which you want to remove.
  4. Click on Remove.

    031 select the account to remove
  5. Delete account prompt occurs, click on Delete Account and data.

    032 click on delete account

After this step, the account will be removed from the device.

How to Switch between User Accounts?

If you want to quickly switch between accounts without shutting down your PC, then you can do it very easily. There are two methods by which you can do that:

1. Using Start Menu

You can easily switch between accounts using the start menu only. Here is how you can do that:

  1. Press the Windows keys on the keyboard to open the start menu.
  2. When the start menu opens then click on your account Picture or name.
  3. As soon as you click on your account name, a list of all the accounts appears in the pop-up. Click on the account that you want to open.033 switch between account
  4. After you click on the account login screen will appear to enter the password and press OK. IMG20221229115149

When you hit enter the account will open.

2. Using Key combination

You can also switch between accounts by using a key combination, for that do the following:

  1. Press the Ctrl+Alt+Delete keys together.
  2. A screen with multiple options like Lock, Switch user, Sign Out, Change the password & Task Manager appears.034 switch user login user
  3. Click on Switch user.
  4. As soon as you click on Switch user login screen appears.IMG20221229115149
  5. Click on the accounts which you want to open and enter the password if it has a password otherwise click on Sign Up.

Bottom Line

This is the end of the road. In this ultimate guide, you learned how to create a user account, manage it, delete it, and many more. If there is anything that I was not able to cover that you wanted to know then please mention it in the comment section below and I will definitely make a new post on it. If you find this helpful enough, then please share it with your friends and family.

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Posted by
Ekansh Sudha

Hello there, I am Ekansh Sudha, basically a technology freak. Lover of innovation, advancement & change. I like how technology shapes our live & make good use of them to make our life, even more, better...(^_^)....

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